Information for suppliers

Chemion is committed to paying its suppliers for goods and services on time.

The following section describes the basic information and relevant requirements on the part of Chemion Logistik GmbH / CURRENTA Group that are necessary to ensure a successful payment process.

Billing options:

Chemion accepts digital invoices (PDF invoicing via Basware) and paper-based invoices sent to the correct address. Timely payment of invoices depends on the invoices being issued correctly and on the date of receipt.

Please ensure that invoices comply with our regulations in accordance with these invoicing instructions from Chemion Logistik GmbH / CURRENTA Group.

1. PDF invoicing via the technical solution provided by our partner Basware*

Chemion Logistik GmbH / CURRENTA Group attaches great importance to the further digitalisation and automation of its processes.

For this reason, we kindly request that you send us your invoices as PDF files rather than by traditional post. To enable this, you must register your company on the Basware portal. If you choose this method of invoicing, you will benefit from the following advantages:

• Immediate receipt of invoices, including confirmation of receipt for the invoicing party
• No payment delays due to postal delivery
• No printing or postage costs
• Free use of the Basware portal
• Protection of the environment and resources

Registering on the Basware portal is very easy and only takes a few minutes. Once you have registered, you can send invoices to Chemion Logistik GmbH / CURRENTA Group via an outgoing invoice email address with a PDF attachment.

Registration involves the following four steps:

• Select the Link
• Create an account
• Activate your account by entering your company information, contact details and your billing email address.
• After registering on the Basware portal, you will receive an invoice receipt email address to which you can send your invoices from then on. Ideally, you should send them as structured PDF files directly from your ERP system to the email address provided.

The guide contains detailed instructions on how to register to send PDF invoices to Chemion Logistik GmbH / CURRENTA Group. (Version DE; Version EN)

The video explains the Basware registration process for suppliers in English.

In exceptional cases, you can also send us invoices as PDF attachments to the following invoice receipt email address:

• Chemion.Rechnung@bscs.basware.com – for invoices issued to Chemion Logistik GmbH

2. Paper-based invoices

If it is not possible to submit the invoice electronically, you may send the invoices in paper form. The valid invoice address can be found in the table below.

Only if you send the invoice to this address can we guarantee that it will be processed and paid on time. Incorrectly addressed invoices will not be processed.

Invoice dispatch
In general, invoices must meet all legal requirements.

To avoid late payments, it is also important that invoices contain the following mandatory information and that this information matches the information on the corresponding order:

1. Addressed to Chemion Logistik GmbH: please ensure that the company name and full address are correct. The valid billing address can be found in the table above.
2. Full name and full address of the supplier.
3. The word ‘Invoice’ (or, in the case of credit notes, the word ‘Credit note’).
4. Invoice number and invoice date
5. Invoice value with currency
6. Description of the goods and services delivered
7. Order number and order item
8. Name and contact details of the contact person
9. The unique reference number or information provided by the contact person (if relevant)
10. Highlighting of advance payments and/or final invoices; these must include a reference to payments already made.
    
    

The invoice should distinguish between net values for goods and services, the VAT rate and the VAT amount, and the total/gross value of the invoice.

All invoices that do not meet the above requirements will be returned to the supplier for reissuing. This will result in delays in the payment of invoices.
 
Accurate invoicing for punctual payment
In order to ensure timely and error-free processing and payment of invoices, all suppliers are requested to implement the following aspects:

1. Please only invoice one order per invoice.
2. The invoice should correspond to the order structure. If the order is divided into different items, the invoice should also be divided into the corresponding items in the same way.
3. The unit price, unit of measure and currency must match the information on the order.
4. The corresponding order item must be referenced for each invoice item.
5. The payment terms on the invoice must match the payment terms on the order.
6. Stating the consignment note or delivery note numbers helps to improve processes.
7. Clear indication of the valid bank details on the invoice.

Any missing information or deviation from the aspects described above may result in longer processing times and, accordingly, delayed payment.

Payment term
Payment terms are negotiated individually with each supplier in advance. Chemion pays its invoices in accordance with the negotiated payment terms, which form an integral part of the orders placed by Chemion. If an order deviates from the negotiated payment terms, the designated contact persons are available to clarify the matter.

Further information
Riverty Administration Services GmbH handles the invoice processing for Chemion Logistik GmbH.

If you have any questions regarding your invoices or the registration process on the Basware portal, please contact Riverty at:

Telephone number and email address for suppliers
Telephone: +49 7221 92351617 – Monday to Friday, 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m.
e-Mail: ap.riverty@currenta.biz

*The Basware Network is an open B2B transaction platform that has been connecting millions of businesses worldwide for over a decade. Basware is the market leader in the rapidly growing market for connected purchase-to-pay (P2P) and e-invoicing solutions. Automated real-time solutions with innovative financing services for cash flow and working capital management set Basware apart and position it as the world’s largest business commerce network. Basware’s business is based on automating procurement and accounts receivable processes within and between companies.

Further information on registration and user manuals can be found here.